The rental or purchase of goods and merchandise is considered a private contract between an attendee and a local vendor, and it is their responsibility to coordinate the delivery, subject to the rules below.
The staff of Pennsic War and Cooper’s Lake Campground will not be directly involved in the delivery of any goods. You, the attendee, will be required to meet the vendor at the appropriate point of entry to receive your goods or to escort the vendor to your campsite for delivery.
You should have been supplied by your customer with:
their cell phone number and/or the cell phone and name of the person who will meet you at an entry point
the date and approximate time for your to deliver your goods
which gate you are to meet them at
what block they are camped in.
To facilitate your entry it is suggested that:
Your vehicle is a commercial vehicle with your company name displayed on it
Your staff wears a “company uniform” which could be as simple as T-shirts with your company name on them.
You call your customer at least one hour prior to your arrival to ensure they will be available to escort you to their campsite.
If you have multiple customers for a specific day, please contact all your customers for that day and have them all meet you at a specific entry point and work a schedule for the day with all of them.
Upon completion of your transactions, we ask that you promptly leave the campground.
Please be advised that any and all property of yours must be picked up by 3 pm, August 14 (Monday) or they will be considered abandoned and forfeit. We are working on a tight schedule and must vacate the campground by 8 am on Tuesday.
The emergency number for Pennsic is 878-244-0745. This number is only active during Pennsic. Please tell people left at home to call only in emergencies. Callers must leave a message with your full modern name, your SCA name, the name of the group you are camping with, and the block number. (Make sure they know how to spell all these names!)
We can only attempt to deliver a message in the event of an extreme emergency. Otherwise, we simply post the name of a message’s intended recipient on the board in front of Info Point. Please be sure to check the board regularly. If you have reason to believe that people at home will need to reach you for non-emergency reasons, we suggest you regularly phone them to check in, rather than telling them to call the emergency number.
THE SCA PROHIBITS HARASSMENT AND BULLYING OF ALL INDIVIDUALS AND GROUPS.
Participants engaging in this behavior are subject to appropriate sanctions. If you are subjected to harassment, bullying, or retaliation, or if you become aware of anyone being harassed or bullied, contact a seneschal, President of the SCA, or your Kingdom’s Board Ombudsman.