Search powered by FreeFind
PennsicWar.OrgPennsicWar.Org PennsicWar.Org

Disability Services

Disability Services Coordinator

Baron Illiame Uaine (called bfrog)

Location and Hours

Disability Services is located in the Town Hall tent, across from the Cooper's camp store.

We are open 9 am – 7 pm, from Monday, July 31 – Friday, August 11.

If you have a problem, come to Disability Point and we will assist you to the best of our ability.

If you use our services and have some free time, please come and volunteer. We will allow you to charge your cell phone while you are with us!


The Pennsic Staff welcomes the participation of those gentles with disabilities.

Services available through Disability Services include:

Reasonable attempts will be made to honor and fulfill requests for basic accommodations and services as we attempt to make the Pennsic experience a good one for everyone. Please remember this is a primitive campsite and access to modern facilities is limited. Requests have tripled over the last few years and we try to accommodate your needs to the best of our abilities. P> The parking lots have areas designated for Handicapped parking – Please see the details below. You do not need to register with Disability Services to park in these areas.

About ECV's and Electric Wheelchairs/Scooters

Site Rule #19: NO bicycles, rollerblades, skateboards, mopeds, scooters or trail bikes will be permitted. ECVs and electric wheelchairs are permitted, however they are required to adhere to the posted speed limits in the campground. In addition, no trailer may be attached to any ECV or electric wheelchair in any manner. Capacity of these units shall be restricted to ONE person per unit.

Registering for the Disabilities Camping Area

The Disability Camping area is the block just north of W03.
  • Disability Camping is limited to disabled individuals and those persons camping in the same tent as them.
  • It is your responsibility to set up and break down your own camping equipment. If you will need assistance please make arrangements prior to arriving.
  • As with regular camping, you will be allotted 250 square feet per person.
  • Campers and RV's are not permitted in the disabilities camping area. (see RV info)
  • There are a limited number of electrical outlets to use for essential medical devices.
Disability Camping registration is closed. If you need to confirm that you have been assigned a space, please contact Disability Services.

Each person wishing to camp in the Disabilities Camping Area must:

  1. Have submitted a Disabilities Camping request form

    Only after you receive confirmation of your request should you select "Disability Camping" as your Pennsic pre-registration Landgroup.

  2. Pre-registered for Pennsic with Cooper's Lake Campground by June 23, 2017.

Please note that you are not guaranteed space in the Disability Camping Area unless you have completed both pre-registrations and receive confirmation from Disability Services.

Pre-registering for Disability Services

Medical Device / Scooter Recharging

Disability Camping and a few other campsites have electrical outlets. Electrical outlets in public areas, buildings, and Pennsic department tents are not for public use.

If you will be camping in an area that does not have electricity and will need to recharge scooters or batteries for medically necessary devices, please register with Disability Services by June 10, 2017. visit Disability Services.

Pre-register for electrical charging time

Please remember that power outages may occur, so a constant electrical supply cannot be guaranteed.

Read more about operating CPAP machines at Pennsic, and options for recharging batteries (including solar and wind)

Handicapped-accessible Porta-john Placement

There are a limited number of handicapped accessible porta-john units, many of which will be placed in heavily traveled areas.

If you will not be camping in the Disabilities Camping Area and need one of these units near your campsite, you must let us know by June 17, 2017 so that we can try to honor your request.

Request placement of an accessible Porta-john

Service Animals

Service animals – as defined by the ADA – are permitted at Pennsic. Pets are not.

The ADA rule defines "service animal" as a dog that has been individually trained to do work or perform tasks for the benefit of an individual with a disability. We do not allow animals in training, only fully trained service animals. Dogs that are not trained to perform tasks that mitigate the effects of a disability, including dogs that are used for emotional support, are NOT service animals.

Gentles with service animals are not required to camp with Disability Camping.

All service animals must be checked in by the Service Animal Liaison. Please bring your service animal with you to Troll when you check in.

Please fill in the Service Animal Form by June 17 to help speed your check-in when you arrive. The information requested at check-in is designed to help us make the experience as smooth and safe as possible for you and your animal.

  • Under the ADA, service animals must be harnessed, leashed, or tethered, unless these devices interfere with the service animal's work or the individual's disability prevents using these devices.
  • If it is brought to our attention that your animal is not in compliance with the ADA rules, you may be asked to remove your animal.
  • Service animal owners are responsible for picking up and properly disposing of the animals' waste.
  • Owners are responsible for their animal's behavior. Owners of animals that are not under control may be required to remove them from the site.
Please contact the Disability Services Coordinator if you have any questions.

Other facilities / utilities

Handicapped Parking Area

Handicapped parking is available in designated areas of the parking lots.

  • You do not need to register with Disability Services to park in the Handicapped Parking areas.
  • You will need to display your Pennsic car tag and a state-issued handicapped license plate/placard/hang tag in your vehicle.
  • Only those with state-issued license plates/placards/hangtags will be allowed to use handicapped parking.
All vehicles must be parked in either Handicapped Parking or regular parking. There will be no Medical Waivers issued. No exceptions!

Signing/Silent Heralds

The Signing/Silent Herald service for the hearing impaired is available for classes, court, and performances, if you give us enough advance notice.

Please contact Disability Services if you are in need of these services,or if you are interested in assisting with Signing/Silent Herald services.

Transportation / D.A.R.T.

Transportation around the campsite is provided by school buses on set routes. We also have a limited number of Disability Transportation carts (DART) to assist individuals who are unable to use the buses.


Q: Who does DART serve?
A: DART's primary mission is to transport the disabled who CANNOT negotiate getting into and out of the Campground Buses. Our secondary mission is to transport the disabled, generally, who need transportation along our routes, if we encounter them along our routes and the cart is not already at capacity.

Q: What is the capacity of the carts?
A: This year, the DART carts can carry up to 4 passengers, including the driver. The rental company providing the carts has limited us to a total weight capacity of 600 pounds per cart. The DART carts all have rear seats that fold out to become cargo storage, so we can still carry stranded scooters and batteries in need of recharge.

Q: How can I recognize a DART cart?
A: DART carts have the international handicapped symbol and a route identifier on both sides, and on the front and rear of some carts.

Q: Where does DART run?
A: The DART routes are described in detail in a trifold brochure which may be found on each DART cart, at Disability Services and Information Point at Town Hall, at the Front Gate, the Watch, Medical Services, and the Motorpool.

There is one DART cart for each of the 3 routes: North, South, and West. All three routes stop at the Watch, Disability Services, and Disability Camp. Riders can switch routes at any of these three points.

DART North serves Disability Camp, northern 'E' lots, Great Hall and Pennsic U, outer 'N' Lots, North Parking, Handicapped Parking (North).

DART South serves Disability Camp, outer 'W' Lots, 'E' Lots, Great Hall and Pennsic U, inner 'N' lots.
Weather permitting, the South route will include service along the unpaved portion of Hill Road (block E-11). Initially, service will be about once per hour, on every other circuit. The schedule may shift during War Week.

DART West serves Disability Camp, Battleground, West Parking, Handicapped Parking (West), 'B' Lots, and Archery.
Service to the "M blocks" on top of Mt. Eislinn and the hilltop parking area is being added to the West route for Pennsic 46. As always, the West route may be altered depending on weather and road conditions.

Q: When does DART run?
A: Currently, DART runs 9am-9pm, daily, and 9pm to 1am during Midnight Madness. DART begins service at Pennsic as soon as its carts arrive from the rental company, and continues until the carts have to be cleaned and prepared for return to the rental company.

Q: I waited 30 minutes for a DART cart and finally gave up
A: The North and South routes take about 40-45 minutes to run. The West route takes about 25 minutes, on average. Run times are affected by many things: road conditions, weather, number of stops made, passenger needs, drivers, other vehicle traffic, pedestrians, maintenance.

In hot weather, the carts must stop to cool down for 10 minutes out of every hour. Drivers may leave their shift early, show up late, or fail to show at all, requiring finding substitutes to drive the shift. Vehicles frequently block the road for buses and carts, alike, throughout the event. Sometimes, carts must be taken out of service, briefly, for maintenance.

Q: Do DART carts offer on-demand, door-to-door service?
A: No. On-demand, door-to-door service hasn't been available for several years.

Pennsic War is an annual event between the East and Middle Kingdoms of the Society for Creative Anachronism, Inc., and takes place within the Kingdom of Æthelmearc at Cooper's Lake Campground. Webhosting services are generously donated by (Public Access Networks Corporation). The Pennsic War event staff thank Panix for their continued support of the SCA and the Pennsic War.

This is the recognized web site for the Pennsic War of the Society for Creative Anachronism, Inc. was designed by and is maintained by Mistress Jessa d'Avondale (Marla Lecin). This site may contain electronic versions of the group's governing documents. Any discrepancies between the electronic version of any information on this site and the printed version that is available from the originating office will be decided in favor of the printed version. For information on using photographs, articles, or artwork from this website, please contact the Webminister, who will assist you in contacting the original creator of the piece. Please respect the legal rights of our contributors. Copyright ©2017 Pennsic War. The original contributors retain the copyright of certain portions of this site.

The photo on this page is used by permission of Thorolfr inn smithr. Most of the illuminations used on this site are from the Manesse Codex.